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When it comes to homeowners and condo associations, there are a number of operations and duties that need to be completed efficiently. These can include data management, communication with residents and homeowners and overseeing the maintenance of properties. The most common association management in real estate based in the US is the Home Owners Associations. HOAs are established within planned communities or condominiums that enforce rules to maintain community standards and keep the properties safe. 

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With the advent of technology in 2023, community management and boards have also upgraded and streamlined their operations. One way that associations have upgraded using the power of technology is the integration of association management softwares. But what exactly is an association management software? And as a property management professional or a residential board member, why do you need to familiarize yourself with this term? In this article, we will break down the purpose of an association management software and the benefits of investing in one. 

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What is an association management software? 

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If you are a committee member of a homeowners association, your average day would normally involve attending board meetings and gatherings, reviewing proposals and approving budgets, overseeing the maintenance of properties and site visits to monitor any on-going projects. 

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An association management software can simplify all of these tasks-and more- for you. An AMS allows you to gain control over your community and ensure that it is complying with the rules and regulations outlined by HOAs. 

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Here is a comprehensive list of how an AMS can assist you in achieving your goals and simplifying your life:

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1. Database
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An AMS can provide you with a centralized database. This includes homeowners’ personal information, dues and records. Through an AMS, you can get up-to-date information on all residents and homeowners under a single software. 

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2. Efficient Communication
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Most AMS platforms, like ONR, allow you to communicate with the homeowners and residents easily. This can make it easier for you to send out announcements, notifications and notices, especially those that require urgent action. 

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3. Financial Management
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As an HOAs member, one of your duties includes budgeting and managing finances. You need to ensure that you are collecting your dues from the residents and homeowners in a timely manner. An AMS includes an accounting feature which can notify you of any dues. It can also provide you with an oversight of your association’s funds. 

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4. Task management 
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The major purpose of an HOAs is the maintenance of properties. Your responsibilities include overseeing the upkeep of the residential units. An AMS software allows you to manage the tasks related to the maintenance and automating them. You can schedule your tasks, assign your staff and track their progress. 

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5. Transparency 
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As a member of an HOAs, you are obligated to report everything with full transparency. Many AMS software include integrated reporting features that provide insights on operations, funds and other important metrics. 

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6. Compliance with regulations 
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Using an AMS, you can easily track violations and send out notices to residents or homeowners. This feature allows you to comply with regulations systematically. 

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7. Document Storage and Access
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If you are an HOAs member, you will need to keep your documents ready in-hand as you fulfill your responsibilities. These documents can include the following:

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• CC&Rs
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• Meeting minutes 
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• Financial reports 
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With an AMS, you can store these documents online and access them no matter where you are. This also makes it easier for you to organize them. 

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Best Association Management Software in 2023

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Here is a list of the best association management software in 2023 that you should consider investing in or switching to if you are already using one:

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1. ONR 
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2. HOAst
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3. Voting Portals 
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4. Pay HOA 
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5. NABR network 
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Using an AMS can modernize and streamline your duties as a residential association member significantly. By integrating an AMS into your board, you can simplify your tasks more efficiently. If you are a member of an HOAs, you should definitely consider switching your operations to an AMS. There are plenty of upsides as outlined above. ONR caters to boards and HOAs and assists them in complying with rules and regulations. Visit our website to learn more.

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